The Best Orthodontic Software : A Buyer’s Guide

As the providers of the best orthodontic software, we often work with customers who clearly want software that will improve their clinic’s efficiency, but seem to dread the process of onboarding, learning and using the software.

Orthodontic PMS can seem like just one more thing to master; it can feel like just another chore when the schedule is already packed, suppliers are constantly inviting you to learn about the latest cutting-edge equipment and materials, professional development is looming on the horizon, and the staff still have so much to learn.

If we at Novologik could show you just one thing, it would be that orthodontic practice management software is here to make your life easier, not harder.

Making use of a great orthodontic software platform is going to help you so much, you will wonder how you got along without it.

OrthoNovo, our office management product specially designed for the needs of busy orthodontists, is like an invaluable assistant who knows how to run everything in your office – so you can spend less time chasing down details and more time doing the things that matter.

Of course, nobody intends to purchase software and then never use it (or never learn more than the basics) but that happens all the time; life gets in the way. To help you get the most from your orthodontic practice management software – which is why you bought it in the first place – Novologik offers full onboarding services including installation, technical and network solutions, consulting, training, and staff education. But we’ve also designed our software to be so simple, your front office staff can easily use it right out of the box.

Now that you know a little bit about OrthoNovo, let’s do a deeper dive into why you would consider it as an option when purchasing orthodontic software for your practice.

#1 Orthodontic Software: The Must-Have Features

When considering the best orthodontic software in 2019, most practitioners look for something with all the bells and whistles, only to end up utilizing only a fraction of the software’s features because of competing, pre-existing systems – or else make the mistake of finding software that does only one thing, so it doesn’t really replace existing systems at all.

If all your practice management software does is work like a ledger, you don’t need to go shopping at all; there are plenty of free or inexpensive web-based solutions.

The key to increasing efficiency in your practice in ways that impress your patients and save you time and money is to make use of all your software’s features as an all-in-one solution.

Here are the features that the #1 orthodontic software for practice management has to streamline your systems and make full adoption possible:

Digital Agenda: A digital agenda enables you to easily navigate through daily, weekly and monthly schedules at a glance, viewing not only your own appointments but those for all practitioners, with colour coding for ease of viewing. You can move, delete, redistribute or wait-list appointments all with a simple click of the mouse.

OrthoNovo’s bi-directional appointment confirmation allows patient and clinic two-way communication giving the opportunity for the patient to respond and reply directly with a direct link within the email.

Digital Chart: Even proponents of paper agree that it’s good to have a backup. A digital chart means more than not losing track of a patient chart when another team member needs to access it at the same time you do – it means having all your patient information organized in an easy to read manner you can customize to view its contents at a glance. Digital charts aren’t subject to space constraints, so instead of unmanageable files, you can view past, present and future treatment protocols for a patient with multiple treatment phases with the same ease as you could a brand new patient. In addition to storing all of a patient’s personal, medical and insurance details, a digital chart should also allow you to make family groupings, which is a time-saver when scheduling appointments or doing recalls.

Imaging: Having quick and easy access to the images is essential, and a good practice management software should be able to organize and store those with all your other patient imaging, from digital x-rays to panoramic images. PMS software should allow you and your team members to access the entirety of a patient’s photo history in one place, with the ability to view all the pictures sequentially to monitor the progression of their treatment or just pull up one individual image you want to discuss. As with any good camera software, you should also be able to adjust and edit multiple versions of a photo so the formatting works the way you’d like it to.

Financial Management: Imagine being able to create financial agreements and payment schedules arrangements, and send insurance forms and receipts electronically, all from a centralized core…now that’s more than a ledger! Digital credit card processing can replace the need for time-consuming manual payments and allows you to set up recurring payments. This is one of the basic features that virtually all orthodontic practice management software will provide, but is not to be overlooked.

Ceph tracing: Cephalometric software is a key tool in generating optimal treatment plans for your patients. It significantly reduces the time needed to make a cephalometric analysis and allows you to create your own personalized analysis. When this feature is integrated with practice management software, with a sophisticated superimposition feature that can display multiple analyses over patient images, it becomes a visual essential for any practitioner.

In addition to these features, easy-to-use communication protocols like email, mail merge and letter templates should be included in the top orthodontic software. In our 2019 generation, your software should be do all of these features and OrthoNovo DOES, plus much more that will make your practice run more smoothly and efficiently, wow your patients, and save you money on things like overhead and overtime.

Before Buying Orthodontic Practice Management Software, Ask…

To ensure you purchase an orthodontic PMS that meets your needs both now and in the future, as your team grows, ask your service provider…

  • Do I have the required hardware to run this software, or do I need server upgrades first?
  • Is the software compatible with my current operating system?
  • Will I be able to migrate my current data to the new software?
  • Can any of my current digital imaging systems and software platforms be integrated with the new practice management software platform?
  • How will peripheral aspects of the software, such as future upgrades, customer support, training and online resources, and customer support, work?

Do you have questions about orthodontic practice management software? We’ve got answers for you.

Once these questions have been answered to your satisfaction, you’re ready to make a purchase!

Connect with us whatever way is most convenient for you to discuss purchasing the best orthodontic software in 2019 with Novologik’s OrthoNovo.

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